Tag: senate house libraries

Dealing with change in LIS – a personal perspective for #uklibchat

This blog post also appears on the uklibchat site for the chat of 6 August 2013, ‘The changing world of libraries and information‘. This post contains an additional reference to a blog post by the Library Loon on ‘steady-state librarianship‘ which was omitted from the version published by uklibchat – my error.

I have to change to stay the same
– Willem de Kooning

In this guest blog post for uklibchat I’ll talk about how I deal with change in my role at Senate House Libraries, University of London.

For my library masters I studied various models for describing change and how to manage change. I won’t dwell on these in detail but to give one example to think about, Lewin’s (1947) model describes change as a three step process:

  1. Unfreezing: preparing the organization for change, building a case, dismantling the existing “mindset”.
  2. Change: an uncomfortable period of uncertainty with the organization beginning to make and embrace changes.
  3. Freezing: finalizing the organization in a new, stable state and returning to former levels of comfort.

I use this model as a way of understanding a traditional view, sometimes presented as a “common sense” view, of change processes though I find the underlying assumptions in the model itself quite manipulative – for example the idea that to create change, the transient pain of change must be understood to be less for the organization than the pain of keeping things the same. Other models have more steps and so greater complexity. Kotter’s (1996) eight step change model is one example; at that level of complexity it reads more like “Kotter’s tips for implementing change” rather than a theoretical model.

The main things I take from these models and work experience are that:

  • The major challenges in implementing change come down to people rather than technology or machines.
  • The period of implementing change will be disruptive and uncomfortable, as a manager you cannot ignore but must engage with this.
  • Communication at all stages is key to a successful change process – including celebrating success afterwards.

At Senate House Libraries we’ve experienced a considerable period of disruptive change since the mid-2000s. One conclusion I’ve made from this is we are definitely no longer in the business of steady-state librarianship (Library Loon, 2012). Our “business as usual” now includes an implicit assumption that we need to constantly review and adjust our processes and services to meet changing needs and demands, hence my inclusion of Willem de Kooning’s wonderfully mysterious quote above.

This does not mean slavishly following every new trend in technology or being led by the nose by technology, particularly technology as repackaged and sold by library software and hardware suppliers, but actively maintaining current awareness and honestly evaluating the status quo as thoroughly as we do new ideas.

I say this because in some libraries I notice a willingness to subject the new thing in a change process to exacting and rigorous examination but not examine the status quo in the same way. There is an assumption here about the ‘rightness’ of our current approaches, whatever they happen to be. What I find troubling about this is the idea our way of working will remain ‘right’ for any length of time in a changing landscape. It is absolutely right not to try to fix something that isn’t broken or enact change for the sake of change, but this is something only knowable following evaluation.

For me the operational aspect of library service must inform strategic thinking and planning, as it’s those staff that are in constant contact with library members and understand the fine detail of the service. For this reason I involve my whole team in developing operational plans and contributing to strategy by identifying priorities for future work. My view is change shouldn’t just be something that ‘just happens’ to staff but something for all to take an active role in.

Personally I am influenced by approaches from IT as I have a systems background, and more broadly am influenced by application of researched-based and evidence-based practise in librarianship. To be clear I include qualitative research in this as an essential parter to quantitative research, adding much-needed richness and depth to our understanding of user experience and behaviour.

One change process at my workplace where I’ve used this approach is implementing a new discovery layer, or library catalogue, as part of our implementation of a new library management system, Kuali Open Library Environment (OLE). OLE does not have a traditional catalogue so a catalogue or discovery layer such as VuFind or Blacklight is needed.

To do this, we have built and developed the case for changing by:

  • Presenting about the project formally at all-staff meetings and individual team meetings.
  • Informal conversation with staff to answer questions and build awareness ‘things are happening’ around discovery.
  • Involving staff in thinking creatively about discovery in a workshop environment (I blogged about this aspect a few months ago).
  • Giving discovery the respect it deserves by treating it as a Web project that puts user experience at the core – and being seen to do so. This includes hosting a student from UCL Department of Information Studies doing ethnographic research on catalogue user behaviour.
  • Answer technical questions quickly and with confidence, including in-depth questions about SolrMARC (really) and metadata issues.

The important point for me as the head of our systems team is so much of this is not about technology, it’s about surfacing opinion and including staff in conversation. For example we’ve set up a beta test VuFind 2.0 instance to provide food for thought, but it’s not core

By necessity this blog post is brief, but I hope this specific example and the more general things I’ve said above help seed discussion for uklibchat.

References

Lewin, K. (1947) ‘Frontiers in group dynamics: concept, method and reality in social science; social equilibria and social change’, Human Relations, 1 (1), pp. 5-41, PsycINFO [Online] doi:10.1177/001872674700100103 (Accessed: 27 July 2013)

Kotter, J.P. (1996) Leading change. Watertown, MA: Harvard Business School Press.

Library Loon (2012) ‘Steady-state vs. expanding-universe librarianship’, Gavia Libraria, 22 July. Available at: http://gavialib.com/2012/07/steady-state-vs-expanding-universe-librarianship/ (Accessed: 7 August 2013).

Transcending the LMS – Jisc Library Systems Programme workshop

On Monday 15 July I attended Jisc’s Library Systems Programme workshop which summed up experience from the LMS Change programme and the various Jisc-funded pathfinder projects. Our Bloomsbury LMS project to implement the Kuali OLE library services platform at the University of London is not funded by Jisc, we were participating as part of Jisc’s wider community engagement.

Helen Harrop of Sero Consulting collected tweets from the day here – Jisc Library Systems Programme Event on Storify and Ben Showers blogged a summary of the day including presentations here – Library Systems Workshop.

Thanks to Jisc for organizing the workshop – super job.

On being provocative

In the afternoon I spoke on a panel with Owen Stephens and Martin Myhill. I was asked to be provocative and talk about what I want to see in my imagined library system of the future – what is on my systems wishlist?

What a great platform. I think systems librarians and shambrarians are good at provocative, sweeping statements as we often need to see things terms of complete systems and the structure and interconnectedness of their component parts. Add to this years of experience with libraryland systems, and the 2012-13 turning point where next-generation library services platforms started being deployed in our libraries and things get quite interesting.

As I prepared slides in advance I didn’t have much chance to tweak what I’d say over the day. Listening to Ann Rossiter of Sconul and Ben Showers of Jisc speak about the history of the project and the current landscape I worried I might just be telling directors and systems workers things they already know and agree with. Nice as motherhood and apple pie is, it’s not provocative.

I wanted to expand on my points and relate things other speakers said to my vision of how I think we should develop our systems. My sides from the day are available on Slideshare, but they were only intended as soundbites for me to talk around so I’ve reproduced those as my headings below.

[slideshare id=24426319&doc=130715jiscworkshoplmswishlistfinal-130719101716-phpapp02]

What’s I’ve missed out is a major point about the opportunity to disrupt our traditional procurement approaches to drive new systems and especially adoption of Free and Open Source software. This point was made by Ben Showers early on and it kept coming back to my mind over the course of the day, what I heard from Glyn Ryland of the Whelf shared LMS project about their next steps to procure and implement a new system was particularly thought-provoking. A blog post will follow on this in future.

Transcending the LMS

Transcending the library management system is the fundamental issue for me.

Next-generation library services platforms are now being implemented and deployed in libraries in higher education. They are a thing of concrete reality not of the imagination. For me the vision of the next-generation is hidebound and limited by notions of what is appropriate for libraries and what lies outside these systems.

I guess most of us in systems are familiar with the corporate slide decks library vendors present for these platforms. They are all similar with a circle of components such as discovery, resource discovery, ERM, perhaps even digital asset management and reading lists, grouped around the vendor’s core library system at the centre. The implication is the vendor understands the complete picture and you’re in safe hands buying everything you need from them.

There is something seductive about this, but for me it’s incomplete and self-limiting. There are risks here too, as Owen Stephens made the point that by buying from that one vendor, you might end up prioritizing ease over your strategic goals.

To unpack this with an example, I want a library system that understands metadata and content beyond library. So I imagine a system that can manage our library and archives metadata equally well and support cataloguing workflows for both. This will be possible because my future system won’t have one cataloguing user interface; it’ll be possible to build your own interface as needed for different staff and workflows. My future system would be built with an understanding of our need to move to linked data approaches to cataloguing (catalinking, if we must), and our need for cohesive presentation of different types of content and descriptive metadata while avoiding creation of yet more silos.

My system of the future would transcend the limited notion of a library system for managing local bibliographic data and providing inventory and circulation functions – and it could really exist! In the cataloguing examples above I’m cheating as these are features either being coded or planned for future Kuali OLE releases, not pie in the sky.

By and for higher education

I want a library system that does what an academic research library wants and needs to support our business. A system we can employ to improve user experience for our students, and the academics who rely on us for their research and supporting their teaching. But library staff and IT staff count too. Improving user experience for colleagues in the library, and system functionality for our IT departments smooths the operation and maintenance of our systems.

Some of this sounds abstract, but comes into sharp focus as I think of how many times I’ve run into problems with my favourite monolithic library system because it’s just not designed for a complex group of higher education libraries.

In defence of librarians

It’s a bit fashionable to say librarians don’t really understand concepts around service and should borrow ideas from other sectors. Retail springs to mind here. For my part I think librarians don’t appreciate how similar the customer-facing aspects of our roles are to those in IT services, and how service management concepts can be re-used in libraries.

However, as a professional I believe strongly librarians in higher education do know what we’re doing in supporting our core purpose as universities, and I have much less faith in software suppliers to do that. One point made on the day was it’s not just what library software supplier are doing doesn’t reflect what libraries need, but that it might not reflect what they themselves think they should be doing. Rather, they are doing whatever best creates value for the private equity firms that own most of them nowadays.

The Kuali Foundation ‘gets it’ in this respect as our subject matter experts – meaning librarians and other library workers with expert knowledge – sit within a foundation that includes development expertise in analysis, consultancy, and project management. That means you avoid pitfalls that you can imagine if I asked you to imagine a library management system built by librarians.

Enterprise, not libraryland

Having said all that I think we’ll get best use from our future library systems by focusing on what we’re good at, which is providing library services, rather than what we’re not, which is generic IT and systems administration.

To enable this my wishlist includes features that allow our future systems to be taken seriously by colleagues in IT and the wider university. This means stepping away from libraryland systems and towards enterprise IT.

So, expect to take various options for cloud hosting using commodity IT services to our IT department rather than a single ‘vendor cloud’. I expect the future system to plug into a standard enterprise backup system, and I expect it to support virtualized hardware without being overly fussy about which particular Linux distribution or virtualization technology it runs on. I expect to be able to cope with peaks of demand over the academic year by temporarily bringing in more (virtualized) application servers.

Open and interoperable

My future library system will be open and interoperable with documented, web-based APIs and will be based on service-oriented architecture. Here I am almost quoting Ken Chad in his presentation on the day word-for-word.

It will be possible to get data into and out of the system easily, in whatever machine or human-readable form we wish to describe. These will be standard features rather than expensive optional extras. I’m thinking of features at the level of then button present in Kuali OLE 0.8 that produces XML output from the bibliographic database to feed into a discovery layer.

I’m entirely opposed to building the hacked-together and kludgy solutions “made out of glue and string” as my colleague Tim Fletcher at Birkbeck, University of London calls them.

Any library technology company could and should be able to do this now: there are no excuses. In my view software supplies do understand this and are moving in the right direction. This is great to see as we have been asking for this for quite some years. The point where vendors start getting tricky is in trying to convince us that some limited “openness” in the form of open APIs and accessible data is quite enough, which finally brings me on to…

Free and Open Source software

My future LMS will be be released under a license that appears in the Free Software Foundation’s list of free software licenses.

Let’s get this out of the way, the GNU four freedoms are a matter of liberty rather than cost and for me are central as a wishlist item for a future library system.

However there are more sophisticated and nuanced arguments to be made in favour of Open Source software. Liberty is important for practical reasons because it drains away risks associated with having a single software supplier for support and development, and it provides a safe and secure future for our system that won’t be influenced by private equity firms buying up library vendors. Commissioning development specifically of an Open Source system would allow a group of libraries to pool resources without one partner ceding their control to others, or becoming locked in to the particular technology or development roadmap that suits the vendor best.

Happily, we know systems vendors agree Free and Open Source Software is good software, because they use this software themselves as components to develop and build their systems. It’s wonderful to see library technology companies generating value by selling this software. No sarcasm intended: it’s what that Free Software Foundation think too.

Discovery at Senate House Libraries: staff focus groups

Introduction

At Senate House Libraries, University of London we’re part way though our project to migrate our library management system (LMS) to Kuali OLE, a Free Software / Open Source library services platform. As a deliberate design choice OLE does not come with an online catalogue for end users, so we are approaching discovery as a work package in our LMS project. To this end I recently ran focus groups for staff to start to specify what goes into a functional specification for our discovery system.

Part way into writing my summary of the high-level requirements I realised I was writing something like a manifesto. I stopped and split this into a separate page in our Confluence wiki, and this is what I wanted to share with you. If you want to see something more like a specification for a library discovery / vertical search system, take a look at Ken Chad’s libtechrfp site on Vertical Search as a starting point.

Running focus groups

From my point of view it’s liberating to start with a clean slate for discovery and not with the limitations of existing library vendor solutions. There are a whole host of implications here, primary for me are not being tied to vendor development roadmaps and technology choices, and not having limitations from the LMS carry through to the discovery layer. So, I wanted to start with an open mind and not presume too much about staff received opinion or staff use of our existing discovery systems.

I asked participants to think about some questions as a prelude to a mix of small- and big-group discussion in a workshop context.

  • What’s valued in our current discovery systems, and what are outstanding problems?
  • What’s missing that should be included in the next discovery system?
  • What’s most important to researchers?
  • What would a good discovery system look like, and how would it behave?

I have to apologize for management-speak of asking what does good look like, but it’s a serious point. It is incredibly hard to describe what a successful new system would be like to use, but these are the things we need to be thinking about rather than say, a list of missing features in Innovative’s Encore Discovery versus their older WebPAC Pro catalogue.

Just to add that yes, testing with library members is to follow. This will include the usual usability testing that accompanies and informs any sensible, well-designed web project and also a more in-depth investigation into user behaviour using ethnographic methods.

“[We want] the moon on a stick”

These group discussions were incredibly productive and featured a good deal of imaginative and daring thinking about what a library catalogue should be and how it should behave. My favourite headline from these small group discussions was a page titled, “the moon on a stick”. I think this is a good starting point: we should think big and aspirational, not small and limited.

Our goal should be full discovery of everything including searching across books, journals, archives, images, and so on in a way that is clear about what you’re searching and provides options to include and exclude different content. In this context the local bibliographic database becomes the biggest of several databases that discovery draws from alongside the archives catalogue, eprints repository, and digital asset management system.

Unfolding complexity

So, how do we provide breadth and depth of discovery without overwhelming the reader with a firehose-like experience of masses of information; and impossible complexity that requires a LIS masters degree to understand?

The key point for us is discovery needs the ability to be as simple or complex as you want to at any given time. We need a way of providing a range of levels of complexity in the same system rather than hiding all the complexity behind an ‘advanced search’ link.

This doesn’t just mean copying from web search, as a single search box is very difficult to get right in the library context. Even if many libraries are going this way nowadays it is very hard to do it well and impossible to please everyone. On the one hand, old school OPACs rely too much on specialist knowledge of how the catalogue works and the structure of the underlying metadata that powers them. On the other, library attempts at single search boxes use keyword indexes that fail to make best use of the complexity and richness of that underlying metadata.

Instead we need an approach that respects the intellectual ability of our readership and the status of our institution, and respects the reader’s conceptual understanding of the library. Our approach should reflect the pride we have in being a library and our professional abilities as librarians, without attempting to turn readers into mini-librarians.

Discovery must include ways of bringing in complexity from a simple starting point, something web search engines can do quite well.

Readers shouldn’t feel they’re starting from a position where they’re telling the library, “I’m stupid”, or “I’m intelligent”. Discovery needs to reconcile providing a simple starting point with surfacing information that may be relevant, but is deep and complex. We know that buried somewhere in the clutter are results that are useful to the reader. The underlying technology may be very complicated but the experience of the system should be the opposite.

We need to meet the needs of different groups of users, or the differing needs of the same user. We know there are primary and secondary uses of our collections for the same person, and a reader may have a different approach in a different context depending on what they are using us for. Staff are users of the catalogue and discovery tools should be easier for staff, too.

User experience

To inform this ‘unfolding complexity’, discovery must bring in user experience concepts and best practise from elsewhere in and outside libraries. The starting point in our thinking here is discovery should be navigable like a modern web site is, and to achieve this it will be designed in a similar way to how our our website was designed. That is, similar approaches and techniques given a library spin that respects our role and the reasons readers choose to sign up for membership.

User experience is key to our web presence but it must be a theme throughout the services we offer: it can’t stop at the library website. There is a gulf between library websites and library catalogues and discovery that we need to bridge. Libraries spend time and money building good websites, but you’ll still find terrible usability when you move over to their catalogues. John Blyberg sums this up as:

The problem lies with inflexible and outdated systems rather than no-one bothering with usability testing or not caring about their readers. Our next discovery system can’t be another weird product from Libraryland that is disconnected from the approach we take when building our websites.

Objecting to my own methodology

I’d like to end on a little reflection about methodology and our subjective views of catalogues based on our experience and familiarity.

Many staff expressed a wish for a “simple”, “uncluttered”, “user friendly”, or “intuitive” interface as contrasted with a “busy”, “cluttered”, or “clunky” interface. I understand these wishes, and I think there is a certain know it when I see it gut feeling about overall user experience that makes something “simple” or “clunky”, but intellectually I know it’s difficult to unpack what these terms mean as they’re so subjective. You might guess a concern here is a term like “user friendly” being used as a proxy for personal preferences or familiarity, and there is a contrast between familiarity of staff traditional information retrieval interfaces versus familiarity of readers with modern websites that I think is important too.

So we do need to dig in! At this point the workshop format breaks down because it’s difficult to employ methods such as close questioning or laddering in a group work situation, you really need a one-to-one interview. However, I tried to unpick this as much as possible in the focus groups without anyone feeling too interrogated. For example, if the Encore feel is “cluttered” what is it that would improve it? What is it about the classic WebPAC Pro or another catalogue that is uncluttered?

I can see a danger here in acting as an interpretive layer or a translator between what someone says and what I think they really mean, and then how I think that should be implemented in a new discovery layer. In hindsight I wish I could’ve sat everyone down one-to-one and ran through some repertory grids to allow for comparisons between different catalogue interfaces based on those constructs such as “clutteredness”.

I had done this in my masters dissertation on library catalogue user experience and found it works really well, once you get over it being an “out-there method” (I smiled in agreement when I read that in Lauren Smith’s recent blog post on fieldwork).

This is something I may try as part of testing options for discovery interfaces such as VuFind and Blacklight.

Acknowledgements

Thanks to Andrea Meyer-Ludowisy (Research Librarian, Western European Languages) and Joe Honywill (Associate Director, Digital Futures) at Senate House Libraries for helpful discussion on the subject.

Free and Open Source Software and distributed innovation

‘The battle of the library systems’

On 28 November Senate House closed early for the University of London Foundation Day,  our annual celebration of our grant of royal charter on 28 November 1836. As the library closed down I made the short journey to Cilip HQ to attend the “Battle of the Library Systems” event organized by Bic.

This event was a panel debate between two sets of speakers in favour of Open Source software (OSS) and proprietary software. I was speaking in the Open Source “blue corner” alongside Dave Parkes of Staffordshire University and Nick Dimant of PTFS Europe. Sadly, Mark Hughes of Swansea University was ill and unable to attend and speak as planned. In solidarity the open team shared between us presenting Mark’s slides.

The house motion was:

Open source is about distributed innovation and will become the dominant way of producing software.

This is a quote from Talis – slightly modified from the original – from the Jisc and Sconul LMS study (Sero Consulting, 2008).

I will say a little about the arguments I made in favour of the house motion and what I thought were some strengths and weaknesses with the proprietary team’s arguments. Mick Fortune summed up as a guest speaker and I’d recommend reading his blog post ‘BIC Battles – Open Source or Proprietary?‘.

My argument

I opened by explaining our situation. Senate House Libraries and the colleges that make up the Bloomsbury Colleges group recently made a decision in principle to select Kuali Open Library Environment (Ole) as our next library management system. We have chosen an OSS system which will be run on a shared services model by the University of London.

Why is Open Source software a good fit for higher education?

I explained I prefer the older term Free Software to Open Source as it’s conceptually broader. Thinking in terms of one dimension – software development with access to the source code – sidelines the underpinning philosophy of community, sharing, and respecting software users’ freedom.

The audience was mainly academic libraries and I argued that our industry, higher education, has a culture of sharing and collaboration and librarianship is collaborative as profession. The same point was made by the proprietary software panel, but I go further and argue this therefore makes the software a good fit for us.

Kuali Ole is a library services platform being developed collaboratively by universities and their software development partners specifically to meet the needs of academic research-focused libraries. Ole is an enterprise-level system that we intend to use for business-critical services within our consortium. It will be cloud-hosted and managed collaboratively to provide a stable and trustworthy service – about as far as you can get from the idea of a keen systems librarian installing a Linux distribution on an old server and deciding to ‘give an Open Source LMS a whirl’.

I argued the key differences with Ole are that:

  • It is a true library services platform rather than a traditional library management system
  • As it is collaboratively-developed OSS we have the possibility of developing the software to meet our needs

It is the Free or Open Source licensing that is important here, as it effectively provides a strong position of sharing by default to the development model used in the foundation. Effectively, sharing and collaboration is baked in to the product and the processes used to develop it.

Proprietary software suppliers and Open Source software

Among the strongest arguments in favour of OSS for library systems is the range and variety of OSS used by proprietary suppliers themselves. Examples are most prevalent in next-generation discovery engines where Apache Solr and Lucene are used extensively, but in other library systems Postgres, Apache Tomcat, and of course the Apache http server are used widely.

I think proprietary supplies use OSS because it represents best-of-breed software that is stable and well-supported, and importantly flexible and free to use. It is licensed in a way that allows development and may be used for any purpose. This is why I emphasised freedom or liberty initially: while proprietary software suppliers enjoy the benefits of OSS themselves they’re not so keen on passing those freedoms onto us, libraries that buy their software and support services.

Suppliers’ use of OSS was acknowledged by the proprietary team. Jim Burton of Axiell mentioned extensive use of OSS throughout the company with an estimate of something like 500 different pieces used in their processes – though I expect this includes things like development tools and that the amount of OSS in their finished products is much less.

It is difficult for software suppliers selling systems based on Open Source to argue against Open Source. In using it in your own products you are vouching for it – and also undermining your arguments against it. For me this ubiquity in use and development is a compelling argument in favour of Open Source becoming the dominant way of producing software in the future.

Choosing software pragmatically

Jim made what I felt was the best argument against OSS for a complete library system directly relevant to my own experience in higher education. That was that the license is of secondary concern if the software does what you want and meets your needs. That software has an Open Source license doesn’t mean it’ll be a good fit for a given specification – relevant in a software ecosystem with relatively few complete OSS library systems as options.

I take from this that in practice our assessment process should lead us to choose pragmatically based on need rather than buying something because ‘it has a badge’. For many libraries that choice would mean proprietary software as best fit to a specification: perhaps an LMS with open and standards-compliant APIs allowing development work, perhaps cloud-hosted, perhaps with developer communities, perhaps itself built from OSS?

Distributed innovation

I argued as a software development method Open Source and open collaborative development methods make sense in our increasingly complex and networked world. I borrowed a term from David Weinberger here, that that nowadays knowledge has become “too big to know” (Weinberger, 2012) particularly evident in higher education with the complexity and sheer scale of research data.

It is a distributed and networked development approach that has created successful projects such as the Debian GNU/Linux distribution, and indeed the Linux kernel itself. One reason for the success of these projects is networked expertise: the ability to surface skills and knowledge from a globally-distributed community of developers. To apply this to library systems software I argued suppliers building systems based on a closed approach cannot respond to our changing needs as one based on networked expertise with ‘peaks’ of local knowledge that best understand our own situation and requirements can do.

The proprietary team emphasized software suppliers’ wish to listen to their customers. I don’t doubt their honesty in this at all. I think engaging customers and encouraging more open development such as developer communities very welcome. However, I argue any single vendor lacks the depth and breadth of knowledge that we have collectively in our own institutions and the scale that can be brought to bear by networked collaborative development. For this reason, the future is necessarily an open one.

References

Weinberger, D. (2012) Too big to know. New York, NY: Basic Books.

Sero Consulting Ltd (2008). JISC & SCONUL library management systems study. Available at: http://www.sconul.ac.uk/news/lms_report/lmsstudy/ (Accessed: 6 January 2022).

Selecting a Free and Open Source LMS – Kuali OLE at the University of London

Senate House Libraries, and the University of London colleges that make up the Bloomsbury Colleges group recently made a decision in principle to select Kuali OLE as our next library management system (LMS). This project is currently termed the Bloomsbury LMS, or BLMS.

I will blog throughout this project but for now I wanted to explain a little more about this from a strategic point of view from the perspective of the systems librarian at the central University of London.

Significance

For me the significance of the decision in principle is that:

  1. We have chosen a Free / Open Source Software (FOSS) system.
  2. The system will be run on a shared services model by the University of London.
  3. Kuali OLE is a next-generation library management system.

By next-generation I mean Kuali is one of the new breed of systems that are cloud-hosted, based on modern Web services, and engage better with online electronic content. This is the type of system Marshall Breeding terms a library services platform as distinct from the traditional LMS.

Choosing an Open Source system

Strategically it’s important to us that our next system will not be more of the same both in terms of the conceptual approach to the LMS as a platform and in terms of being developed openly and collaboratively.

Discussing cultural issues, I have argued previously at Library Camp 2012 that in higher education (HE) the core values of Free Software – the Four Freedoms (Free Software Foundation, 2012) – are in alignment with our professional culture in HE and that within and outside HE librarians are particularly collaborative profession. Kuali OLE is an LMS designed by and for academic and research libraries for managing their library services. I do think that’s significant, but I think what OLE offers goes far beyond the software license being a philosophical best fit for our culture in higher education and libraries.

OLE is an enterprise-level software package that will match the functionality of closed-source library systems and exists as part of a suite of enterprise software including among others a financial system and student record system. This is interesting for us as a potential solution to the huge problems we have in higher education of ‘siloedness’ of our campus-wide enterprise information systems and the difficulties we have making them talk to each other.

Importantly, OLE is a true library services platform rather than just being a traditional LMS. Virtually any LMS currently on the market can tick all the boxes on the venerable UK LMS core specification, but there are relatively few that move beyond this and also open up the possibility developing the software to meet our needs. It is FOSS licensing that effectively provides a strong position of sharing by default to the development model, on the other hand the Kuali governance model addresses traditional weaknesses in FOSS projects and guarantees the production quality of the finished system. Those most relevant to us at the University of London are quality and risk management, and providing a robust testing methodology.

Contact

This post is meant as a brief introduction from my own perspective. If you are interested in the BLMS project and wish to contact us please see the BLMS website.

References

Free Software Foundation (2012) ‘What is Free Software?’ Available at: http://www.gnu.org/philosophy/free-sw.html

How we added WebBridge / Pathfinder Pro links to our Encore catalogue

When we launched our new catalogue, Encore from Innovative Interfaces Inc., in June 2011 among the first problems identified by staff and library members was that it did not have a way to request journals from our closed stores (we call this the Stack Service which includes our tower and an offsite store in Egham, Surrey).

This missing functionality between the old and new catalogue was a major barrier to buy-in. Not having it meant staff had to explain three parallel systems for requesting just one type of material from the store. Our readers want to request store material online quickly and efficiently, not have to deal with navigating between two different catalogues.

A new release of the Encore catalogue software has enabled us to rectify this and in this post I’ll explain how. The third request system was paper forms, in case you’re wondering…

Link from the Encore record to request a store journal, based on Pathfinder Pro data.

Requesting journals

Historical note: Pathfinder Pro used to be part of Innovative’s WebBridge product, which included both an OpenURL link resolver for linking in, and software for presenting context-sensitive links on your record display. Systems librarians at Innovative sites often refer to both products as “WebBridge”.

Requesting journals from a closed store is problematic for an Innovative library if you are cataloguing journals in a normal way – using a holdings or checkin record to detail what you have, rather than itemising each individual journal volume on its own item record.

In our old WebPAC catalogue I had devised a way of using Pathfinder Pro to link out to a Web form that would send some bibliographic data to pre-populate a form. It’s easy to link out to a form from the record (put a link in the MARC 856 for a quick solution) but reusing the record metadata itself helps readers to not introduce errors.

In my opinion Pathfinder Pro is a good product – the tests you can apply are quite powerful including matching parts of your record based on regular expressions and the like.

The basic principle to enable this linking is:

  1. Check to see if the holdings record is in a store location. Egoist : an individualist review is coded ‘upr’, for example, and a data test in Pathfinder Pro is used see if the holdings record location field equals ‘upr’.
  2. If the record is a store location, build a link based on selecting the journal title, classmark, and the system record number from the bibliographic record. What is actually rendered on the page is a link using the same icon as we use for other types of online requesting:
Link from the WebPAC record to request a store journal, using Pathfinder Pro (circles in orange).

This generates a link to our online request form:

http://www.ulrls.lon.ac.uk/stackrequest/requestform.aspx?JtitleText=Egoist%20%3A%20an%20individualist%20review.&JlocationText=STACK%20SERVICE&JclassmarkText=PR%20Z&JbibText=b1746208a

Which leads to a neatly pre-populated form:

The problem with Encore

The thing that prevents this working in the new catalogue is Encore lacks the Pathfinder Pro “Bib Table” which allows you to place links on the record display itself. In the screenshot above the Bib Table is the space on the record that contains three buttons, including the store request button circled in orange.

This is a problem as many Innovative sites have built services around this feature of Pathfinder Pro that include placing a link prominently on the bibliographic record.

Towards a solution for Encore

The latest Encore release 4.2 allows you to customise the Encore record display by including your own JavaScript. My presentation on this from the European Innovative Users Group conference 2012 with further examples is available:

Customizing your Innovative Encore library catalogue with JavaScript – EIUG 2012 presentation.

View more PowerPoint from Andrew Preater

I decided there simply had to be a way to insert a link to the store request form into the page using JavaScript…

  • Our first thought was using JavaScript to check if the record is in the store, then building a link to the request from by plucking bits of metadata from the page. This was a non-starter as the structure of the rendered Encore page is not semantically sound enough to work with in this way.
  • Second thought was to use an Ajax call to scrape the record display of the classic WebPAC which would be easier to work with. This isn’t possible as Encore and the WebPAC run on different Web servers so you run into the same origin policy. And no, you can’t set up a proxy server on your Encore server to work around it.
  • Third thought was using a Web application with a dedicated screen-scraping library that that could pull the metadata from the classic WebPAC or Encore. We’d link to this from the Encore record display and allow it to direct the reader’s browser to the populated request form. This is almost what we implemented. Read on…

How to do it

Building a link out from the Encore catalogue is simple. The JavaScript for the Encore record is available as a Pastebin for easier reading.

What this will do:

  1. Get the system record number. The simplest way I’ve found to do this from the page itself is use the document.URL which contains the record number.
  2. Check to see if a div exists with ID toggleAnyComponent. Not that you’d know it from the name, but this div is rendered only if there is an attached holdings / checkin record which means we’re dealing with a journal record.
  3. If if exists, check to see if the div matches a regular expression for the string “STACK SERVICE”.
  4. If it does match, create a link out to our Web application and append it to the existing customTop div.

This link out appears in this form:

http://www.ulrls.lon.ac.uk/stackrequest/parse.aspx?record=1746208

1746208 is the system record number for Egoist, minus the leading ‘b’ and trailing check digit.

Web application for screen-scraping

The real work is carried out using a Web application written in ASP.NET by my team member Steven Baker. Steve used the Html Agility Pack which is a library for .NET ideal for scraping Web pages. Of course, you can use your favourite language to accomplish the same thing.

Scraping from the Encore or WebPAC record display is a complicated business and how our library has named our various locations and classmarks was not helping.

So instead of scraping the page directly and including lots of different tests to deal with the various oddities found in the markup, it’s much simpler to scrape the WebPAC record display and pick out the div containing the link rendered by Pathfinder Pro.

This link already has the metadata required for the store request form so it’s then just a matter of using this URL to send the Web browser on their way to the request form.

The first step is to load the classic WebPAC page using Html Agility Pack. The link from Encore provides the system record number to generate a link to the WebPAC screen in this form:

http://catalogue.ulrls.lon.ac.uk/record=b1746208

The Pathfinder Pro wblinkdisplay div from the classic WebPAC looks like this for the example of Egoist : an individualist review:

<div class="wblinkdisplay">
<form name="from_stack_service159_form">
<a href="" onClick="javascript:loadInNewWindow('/webbridge~S24*eng/showresource?resurl=http%3A%2F%2Fwww.ulrls.lon.ac.uk%2Fstackrequest%2Frequestform.aspx%3FJtitleText%3DEgoist%2B%253A%2Ban%2Bindividualist%2Breview.%26JlocationText%3DSTACK%2520SERVICE%26JclassmarkText%3DPR%2BZ%26JbibText%3Db1746208a&linkid=0&noframe=1');return false;"><img src="/webbridge/image/request.gif" border="0"></img></a>
</form>
</div>

You can see the URL Pathfinder Pro normally redirects the Web brower to. The next steps are:

  • Select the div with class wblinkdisplay.
  • Cut out the URL based on using “resurl=” and “‘)” at the start and end of the URL to get the indexes needed.
  • URL-decode the resulting string.
  • Redirect the Web browser to that URL.

In live use, this is so fast that the end user doesn’t realise anything is happening in between clicking the “Request from Store” button in Encore and getting to the request form itself.

Comments on this approach

There are several advantages to handling Pathfinder Pro and Encore integration this way:

  • The work to pick out metadata from the record has already been done in Pathfinder Pro and doesn’t need re-implementing.
  • This will be easy to extend to other store journals, or if journals move from open access shelves to the store. We only need set up a new location in Pathfinder Pro and it’s reflected in Encore as well. We’d have to do this anyway to enable online requests in the classic WebPAC.
  • This approach isn’t specific to journals and could be used to put any links generated by Pathfinder Pro into Encore.

However, this isn’t a complete solution as it doesn’t just give you the Pathfinder Pro Bib Table in Encore. This is what we would really like and what we have asked our software supplier for. That said, if you can pick something unique out of the Encore record to test for then you can link out from Encore in a way that replicates the behaviour of the linking in classic WebPAC with Pathfinder Pro.

Please do contact me with any questions or your thoughts, or leave a comment below.

The Mnemosyne-Atlas: adding Pinterest to the library catalogue.

Why pinterest?

Last week I attended a talk by Phil Bradley at the Cilip in London AGM (a podcast of this talk Around the World on a Library Degree is available). Phil pointed out Pinterest as a particularly useful and interesting site to watch. I had not heard of this before so registered an account. Shortly after I noticed the Pinterest implementation at Darien Library.

Pinterest is a social networking site for sharing photos. Users organise items of media on boards – typically thematically or for a particular event.

I was immediately struck by the appearance of a full pinboard, it made me think of Aby Warburg’s Mnemosyne-Atlas. The Mnemosyne-Atlas was Warburg’s unfinished work, a series of plates (or boards) showing images from the classical period to Warburg’s present time. Alongside classical and renaissance images it included photographs, maps, woodcuts, advertisements, fragments of text, posters, and so on – all kinds of visual media. Warburg intended the boards to be accompanied by commentaries, but these were incomplete on his death in 1929 and only fragments exist.

Taken as a whole it is a summary of all of Warburg’s various interests. It has been compared with avant-garde photo montages in form but is something more, perhaps even a “visual archive of European cultural history” (Rampley, 1999). A photograph from an exhibition of Mnemosyne-Atlas plates is shown above. This is from a set on Flickr called aby warburg – the mnemosyne atlas.

Without expecting every user to be a scholar and cultural theorist of Warburg’s stature, I think there is value in supporting linking our catalogue records to Pinterest as it will allow users to relate them to other images and construct different meanings from them.  I feel it’s especially appropriate for Senate House Libraries which includes the library of the The Warburg Institute.

What is different about Pinterest is it makes creation of ‘vision boards’ easy – many sites now support pinning an image to Pinterest, and there are smartphone apps allowing you to pin anything you can photograph.

How to do this in Encore

At Senate House Libraries we have testing a beta version of the next release of our next-generation catalogue (or discovery interface), Encore. Caution! Everything described below links to a beta version of our catalogue that is not yet finished.

Adding a “Pin It” button is made possible by the ability to insert your own Javascript on the bibliographic record display of the new version of the catalogue. To be able to pin a catalogue record to a Pinterest board at minimum we need an image and a link to associate with it; a description of the image is optional. In this case the image is of the book jacket.

Here’s the Javascript to accomplish this, mind any line wrapping and WordPress oddness if you copy and paste it.

<script src="//s7.addthis.com/js/250/addthis_widget.js" type="text/javascript"></script>
<script type="text/javascript">
(function() {
var azImageDiv = document.getElementById("imageAnyComponent_0");
if (azImageDiv) {
if (azImageDiv.width>1 && azImageDiv.height>1) {
// key is a variable Encore uses for checking Google Books. It contains 'ISBN:' plus an ISBN10.
var azAsin = key.substring(5);
var pinterestDiv=document.createElement('div');
pinterestDiv.innerHTML = '<span class="bibInfoHeader">Pinterest</span><div class="addthis_toolbox addthis_default_style" ><p>' + '<a class="addthis_button_pinterest" pi:pinit:url="https://encore.ulrls.lon.ac.uk/iii/encore42/record/C__R' + recordid + '" pi:pinit:media="' + 'http://images-eu.amazon.com/images/P/' + azAsin + '.01._SCLZZZZZZZ_.jpg"' + ' pi:pinit:layout="horizontal"</a></div>';
document.getElementById("customBottom").appendChild(pinterestDiv);
}
}
})();
</script>

Commentary

The challenge is to ensure we only render the Pin It button when we’re confident we have a book jacket image.

First step is to get the imageAnyComponent_0 div and check the size. This div contains the jacket image on Encore and is put there by the catalogue. Amazon returns a 1×1 pixel GIF if it has no jacket to offer, so if the image is larger than this it is probably a jacket image. Having the image is key: if we don’t have it we render nothing.

Assuming we have a jacket image I use the Add This to insert a Pinterest button which will pin a larger version of the jacket image and a link to the catalogue. Add This makes it very easy to deal with various social media buttons with minimal effort, plus it includes analytics information allowing us to judge use of these services on the catalogue. I recommend it.

Getting the ISBN turned out to be easy as the vendor’s Javascript for checking for Google Books previews already declares a variable key containing ‘ISBN:’ plus the ISBN-10 of the book.

Result

Here is how the the Pin It button appears in Encore:

If you use the Pin It button, it results in the creation of a pin like this, which can be found on my (testing!) board Catalog records from@SenateHouseLib:

Problems

I think this is a satisfactory start: comments, improvements and criticism welcome (but especially improvements).

First problem is Add This doesn’t seem to support passing a description for the pinned item. To make sharing as “frictionless” as possible I wanted to the add part of the page title as a description, for example: Senate House Libraries — Love is a dog from hell : poems, 1974-1977 / Charles Bukowski would be fine, and the Pinterest user can edit this during pinning. I added this manually to my pin above. Based on the syntax for the other options above it should be: pi:pinit:description=”description” but that doesn’t work.

Second problem is Amazon images doesn’t support ISBN-13, only ISBN-10. However the Encore catalogue will use the first ISBN that appears in the catalogue record which might be an ISBN-13. Converting from ISBN-13 to ISBN-10 is not a complete solution as although you could pin the item, you won’t see the jacket image in the catalogue in the first place.

Photo credit

Mnemosyne-Atlas boards photographed by Flirck user dzsil, license CC BY-SA.

References

Rampley, M. (1999). ‘Archives of memory: Walter Benjamin’s Arcades project and Aby Warburg’s Mnemosyne Atlas’, in Coles, A. (ed.) The optic of Walter Benjamin. London: Black Dog, pp. 94-119.